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Amendment to Existing Awards

A modification or amendment is an award document that changes any aspect of an existing award. Amendment to existing awards can be initiated by the sponsor or the university. All modifications or amendments will be processed by the Sponsored Projects Office (SPO) in the same manner as the award process.


Sponsor Initiated Amendment

If the sponsor initiates the modification or amendment, the sponsor will issue an official award amendment notice. A Contract & Grant Officer (CGO) in the Sponsored Projects Office (SPO) matches the official amendment notice with Cayuse's existing award record. CGO reviews the changes to the award and will process the modified award accordingly. Changes are communicated to all appropriate parties via formal email announcement.


University Initiated Amendment Request

The PI can initiate a request for modification or amendment of the award for the following circumstances:

  • No-Cost Time Extensions (NCTE/NCE)
  • Change of PI
  • Carryover approvals
  • Incremental/continuation funding
  • Rebudgets¬†

All requests for modification or amendment should be made to the Contract & Grant Administration (CGA) through the Award Modification Request webform (If your award is administered by an Organized Research Unit (ORU), please direct your request for an award modification to your research administrator, bypassing the Award Modification Request form). CGA reviews requests for allowability and compiles all of the information necessary to forward our request to the sponsor for their consideration. As the authorized representative of the university, SPO makes the official request to the sponsor. Please note that modification or amendment requests should be made early to allow time to process and receive a response from the sponsor. For example, requests for no-cost time extensions should be made to the sponsor at least 60 days before the award expires to avoid any gap if the amendment is not received and executed at the time of the expired date.