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Office of Research and Economic Development

Award Negotiation

Sponsored Project Office (SPO) is responsible for award negotiations on behalf of the Regents. The Awards group within SPO reviews incoming award agreements from private industry, non-profit organizations, local governments, state governments, the federal government, and foreign sponsors. The contract specialist within the awards group negotiates the terms and conditions of the award documentation to be consistent with federal law, state law, University of California policies, and the needs of the researchers.

Documents Reviewed

The Awards group reviews both funded and non funded agreements that support research. Agreement types include contracts, data use agreements, subawards, Material Transfer Agreements (MTA), Non Disclosure Areements (NDA), and grants and/or cooperative agreements with special terms and conditions. Awards also reviews and negotiates terms and conditions that correspond with a specific Request for Proposal (RFP) announcement. 


Prior to contacting Awards for a review, the proposal needs to have a Cayuse Proposal record established. Please include the Cayuse Proposal number in your request to the Awards group. 


Once Awards receives the request for review, the contract specialist begins the review and negotiation. As part of this process, Awards works with the Principal Investigator to better understand the needs and expectations of the research.

The review period includes consistency of terms and conditions of the proposal or agreement with the requirements of the laws and policies applicable to the University of California. Specifically, we want to make sure that academic freedom is preserved, protecting rights in areas such as intellectual property, publication and data ownership, as well as ensuring restrictions such as insurance and indemnification are acceptible.

After negotiation of the agreement by the Awards group, an authorized official of the University will sign the agreement.