Award Negotiation

Award Negotiations

Award negotiations, as defined in this section, means the scope of activities between proposal submission and the acceptance of an award by the University. During this period, the award mechanism (grant, cooperative agreement or contract) and the sponsor will largely determine the length and complexity of the negotiation process. The end result of award negotiations is a mutually agreeable set of terms under which the University will conduct the proposed project.

Who Can Negotiate the Award?
The authority to negotiate an award on behalf of the University has been delegated from The Regents to the Chancellor and the Chancellor has redelegated this authority to SPO. SPO works in conjunction with the Principal Investigator (PI) to negotiate an award that is acceptable to the University, PI, and sponsor.

Changes to the Scope of Work and/or Budget
Any time a sponsor requests or requires a change in the originally proposed budget or scope of work, the Principal Investigator should always notify and coordinate a response through SPO before submitting a revised budget or scope of work to the sponsor.

Grants and Cooperative Agreements
Grants and cooperative agreements usually contain references to a sponsor's established grants management policies or in the case of government grants, government-wide regulations, laws or directives.

Industry Research Contracts
Agreements with for profit sponsors cover many activities including basic, applied, or developmental research, collaborative research, and various types of testing. These agreements are handled by the Office of Business Development ()

Federal/State Contracts
Contract negotiations with a government agency primarily focus on budget and scope of work issues.

Terms and conditions of the award are usually fixed by law or regulation. However, it is important to ensure the terms and conditions imposed by the agency are appropriate for the work proposed and applicable to the University.